Appointments now required for professional headshots

The process for faculty/staff portraits is changing to update and modernize the look of official faculty and staff portraits as part of a larger effort to update the website design. The change is also part of an effort to proactively share information and photos to search engines like Google and directories like Healthgrades.

UF Health Creative Services is moving from walk-in, “open” photography sessions to appointment-based sessions, which will allow the team to have more time to take great photos that better capture personality. Several additional portrait studio sessions have been added to the list of options.

Creative Services asks that you arrive just slightly ahead of your scheduled time ready to be photographed per the guidelines.

Portrait sessions will now include two looks. The guidelines noted below are available on the UF Health Creative Services photography webpage

  1. A formal portrait photo. If you are a provider who interacts with patients, please wear a UF Health-branded white coat, even if you do not normally wear one during your day-to-day interactions with patients. This is our brand standard for providers, as the white coat immediately conveys your role as a professional authority and presents a consistent image to our patients. We will use this image in online listings, directories, printed bios, etc. We will position you in the traditional manner for this type of portrait. Please bring your coat clean and pressed. If you do not have a UF Health-branded coat, we have loaners in our studio you can wear. We also have a full-length mirror so you can ensure you look your best. Business attire is required (please do not come in scrubs and avoid wearing loud prints and busy patterns).
  1. A more casual shot. We will take a second photo of you in a more relaxed pose. Providers who interact with patients may opt not to wear a white coat for this photo if you do not traditionally wear one during your day-to-day interactions with patients. For this photo, we want to capture your personality, so our photographer will pose you a little bit and encourage a smile and/or a warm, approachable expression. Don’t worry, we’re not asking you to be a movie star here, just be yourself. Business attire is required (again, please do not wear scrubs) whether you choose to wear your white coat or not. This photo will appear alongside your profile on

Sessions — and the ability to sign up for one — are listed on the photography webpage. Click on the session you wish to attend. That will take you to a signup form that will allow you to book a time slot. This process will be first-come, first-served.

As a reminder, below are instructions on updating your UF Health Web Directory profile.

The UF Health Web Directory contains information on all UF Health-related individuals, regardless of their location or affiliation. This includes faculty, staff and students for UF, as well as staff at UF Health Shands (and related hospitals), and UF Health Jacksonville.

The directory contains powerful search capabilities, along with the ability to easily update and manage most of your profile information (after logging in).

You can update your profile information from the UF Health Web Directory homepage by clicking “My Profile” in the upper right-hand corner. The website will ask you to login using either your Gatorlink ID and password, or your Shands ID and password. Once you are logged in, the site will redirect you to your profile where you can begin updating your profile.

Profile Fields: Editable fields will be marked with a small plus sign or pencil icon that you can click on to edit that field. As you edit and save each field, your directory profile will be updated.

Profile Photo

Additional Positions

Users can display all of their past and currently held academic positions in their profile by clicking on the title text under the name, or scrolling to the “Additional Positions” heading below the biography field.

Teaching Profile

The Teaching profile is a section of a faculty member’s directory profile where they can post a short description of their teaching philosophy and manage a list of course taught in the past to help students, colleagues and other interested parties find syllabi and description of the course. Courses taught are imported into a profile automatically from UF’s course management systems.


Publications for directory profiles can be updated directly through the profile page. They can be automatically added one at a time or in a group using a PubMed ID or DOI number. If you would like to add the publication manually, this option is available as well. Publications added to a profile through the VIVO system will remain on the profile.


Below the list of publications, you can add a list of your presentations to your profile.

Learn more in a walkthrough video.